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Machine Inventory
Mileage
Expenses
Reports
Setup
Cash collection
Date
Amount collected
$
Notes
Change log
Log a trip
Date
Purpose
Vehicle
Start odometer
End odometer
Miles
—
Locations visited
Notes
DateVehiclePurposeStopsMilesNotes
Log a purchase — logs expense & receives to warehouse
Date
Store / vendor
Expense category
Items purchased
Total: $0.00
Log other expense — fuel, repairs, etc.
Date
Category
Description
Amount
All expenses
DateTypeCategoryDescriptionItemsAmount
Collections by machine
Collections by location
Expenses by category
P&L summary
Low / empty slots
ProductMachineSlotQtyStatus
Warehouse inventory
ProductCategoryOn handStatus
🏷️Categories
📍Locations
🏧Machines
📦Products
📋Variety Packs
🚐Vehicles
💾Data & Backup
Categories
Product categories for dropdowns.
Locations
Manage machine locations.
Machine Setup
Configure machines and coil layouts.
Products
Your product catalog.
NameCodeCategoryPriceCost
Variety Packs
Define packs of products so you can log purchases faster. When buying a variety pack, add it in Expenses and all items auto-fill.
Create a variety pack
Pack name
Products in pack
Vehicles
Track service vehicles.
NameYearMake/ModelPlate
Data & Backup
Your VendClarity data is saved in this browser. Export regularly to keep a backup.
Storage status
📥 Export backup
Downloads a JSON file with everything: machines, products, trips, collections, expenses. Save this somewhere safe (cloud drive, email to yourself) — it's your recovery path if this browser gets wiped.
📤 Import backup
⚠ This replaces all current data with the backup file. Export your current data first if you want to save it.
⚠ Danger zone
Erase all VendClarity data from this browser. Export a backup first!
Start service run
Machines to visit
Vehicle
Purpose
Start odometer
Notes (optional)
Finish route
End odometer