Log a purchase — logs expense & receives to warehouse
Date
Store / vendor
Expense category
Items purchased
Total: $0.00
Log other expense — fuel, repairs, etc.
Date
Category
Description
Amount
All expenses
Date
Type
Category
Description
Items
Amount
Collections by machine
Collections by location
Expenses by category
P&L summary
Low / empty slots
Product
Machine
Slot
Qty
Status
Warehouse inventory
Product
Category
On hand
Status
🏷️Categories
📍Locations
🏧Machines
📦Products
📋Variety Packs
🚐Vehicles
Categories
Product categories for dropdowns.
Locations
Where your machines live.
Machines
Your vending machines. Add new machines with templates (Crane 181, Vendo 721, or bulk sticker).
Products
Your product catalog. This is the master list you'll pull from when assigning products to machine slots.
ProductCodeCostPrice
Bulk actions:
Variety Packs
Define packs of products so you can log purchases faster. When buying a variety pack, add it in Expenses and all items auto-fill.
Create a variety pack
Pack name
Products in pack
Vehicles
Track service vehicles.
Name
Year
Make/Model
Plate
Start service run
Machines to visit
Vehicle
Purpose
Start odometer
Notes (optional)
Finish route
End odometer
💾 Data & Backup
Your VendClarity data is saved in this browser. Export regularly to keep a backup.
Storage status
📥 Export backup
Downloads a JSON file with everything: machines, products, trips, collections, expenses. Save this somewhere safe (cloud drive, email to yourself).
📤 Import backup
⚠ This replaces all current data with the backup file.
⚠ Danger zone
Erase all VendClarity data from this browser. Export a backup first!
💲 Bulk price update
Tick the products you want to price, pick a tier (or enter a custom price), then apply. You can repeat this as many times as needed — the modal stays open.
Price:
Custom: $
Current
Select products and pick a price
Add machine
Machine name *
Location *
Template *
Pick the template closest to your machine. You can adjust slots/columns after creation.
Notes (optional)
Add location
Location name *
Address (optional)
Contact name
Phone
Add product
Name *
Code / SKU
Category *
Wholesale cost
$
Retail price
$
Supplier
Size (optional)
🔒 Change PIN
Enter your current PIN, then set a new 4-digit PIN. This protects your app from casual access on this device.